Project Overview
HP hosted a corporate event at The Ritz-Carlton JBR, Dubai, bringing together internal teams and stakeholders in a refined hospitality setting. The event programme spanned both indoor and outdoor environments, requiring careful coordination between conference-style setups and an open-air stage experience. Pangea Events was appointed to manage the complete event environment, covering indoor and outdoor audio-visual systems, truss and stage construction, LED wall setup, décor styling, branded elements, entertainment coordination and full photo and video documentation. The objective was to deliver a cohesive corporate experience that felt structured, visually aligned and professionally executed across all event zones.
Client Requirements
HP required an event production partner capable of managing multiple technical and creative components within a premium hotel venue. The event needed a reliable indoor AV setup for presentations and program flow, alongside an outdoor truss and stage system with LED wall for open-air segments of the event. Branding elements had to reflect HP’s global corporate identity, while décor needed to complement the Ritz-Carlton’s architecture without overpowering the brand. In addition, the client required curated entertainment suitable for both indoor and outdoor settings, supported by professional photography and videography to document key moments and the overall event environment. The execution needed to be seamless, discreet and aligned with the standards expected from a global technology brand operating in a luxury hospitality location.
Pangea Event’s Solution
Pangea Events delivered the project through an integrated production approach, ensuring that indoor and outdoor setups functioned as one unified experience.
1. Indoor and Outdoor AV Setup
A structured AV system was installed indoors to support speeches, presentations and program transitions. For the outdoor area, Pangea designed and installed a truss-based stage with a high-resolution LED wall, calibrated for visibility and performance in an open-air beachfront environment.
2. Truss, Stage and LED Wall Installation
The outdoor stage was engineered using a professional truss system, ensuring structural stability, clean sightlines and seamless LED integration. The LED wall supported branded content, visuals and live program elements while maintaining clarity under varying lighting conditions.
3. Décor and Spatial Styling
Event décor was designed to complement both the indoor spaces and the outdoor setting, maintaining a clean, corporate aesthetic while enhancing the overall atmosphere without distracting from the event’s purpose.
4. Branding Integration
HP branding was incorporated across key touchpoints, including stage backdrops, LED content and environmental branding, ensuring consistency across indoor and outdoor areas.
5. Entertainment Coordination
Entertainment was curated to suit the tone of a corporate gathering, with careful coordination to align performances with stage design, sound levels and guest flow.
6. Event Photography and Videography
Professional photography and videography captured the full scope of the event, including indoor sessions, outdoor stage moments, branding details and audience engagement, producing content suitable for internal communication and brand archives.
Outcome
The HP corporate event at The Ritz-Carlton JBR was delivered with clarity, structure and visual consistency across both indoor and outdoor environments. The integration of a truss-based outdoor stage with LED wall, alongside controlled indoor AV, décor and branding, resulted in a polished and engaging corporate experience. The successful execution reinforced Pangea Events’ capability to manage complex corporate events involving multiple environments, balancing technical precision with creative and operational discipline in premium hospitality venues.
Corporate Event and AV Production in Dubai, UAE
Pangea Events delivers corporate events, outdoor and indoor AV setups, truss stages, LED walls, branding, entertainment and complete event production across Dubai and the UAE.